Assistant Director, Publications & Media

MIC · Alexandria, Virginia
Department MIC
Employment Type Full-Time
Minimum Experience Experienced

Department:     MIC
Reports to:        Director of Publications & Media
Status:                Full Time, Exempt, Not Overtime Eligible


Overview: This position serves as the assistant director for a busy, fast-paced communications team producing a wide variety of print and digital media for the association. The assistant director will use their strong editing skills, visual design acumen, and extensive project management experience to oversee all phases of print and digital media production while creating content that meets professional communication standards and advances association goals, with a particular focus on creating compelling, effective website content. Types of media include website content, magazine and newsletter articles, video scripts, ads, event collateral, and marketing materials.


Essential Functions of the Position Include but Are Not Limited to:

  • Overseeing editorial content on association websites, including writing and editing content, developing and managing editorial calendar, and collaborating with developers and designers on graphics and user experience
  • Performing technical and substantive edits on digital and print media for style, clarity, readability, consistency, and alignment with association voice and values
  • Managing small and large media projects, including creating concept, identifying resources, developing and maintaining project workplans and schedules, and working with other editors, subject-matter experts, graphic designers, and association staff to create and finalize the end product
  • Writing for association media, including website content, short articles, and marketing material
  • Assisting with department administration, including developing and tracking budgets and activity reporting
  • Working with graphic and web designers to create visual content, including developing concepts, sourcing images, and providing constructive feedback on designs
  • Contributing to association communications/membership strategy by developing ideas for media products that deliver member messages and value
  • Proofreading and copyediting digital and print media for style, spelling, usage, grammar, design consistency, and accuracy
  • Developing, editing, and posting web content
  • Other duties as assigned.


The above statements are intended to describe the general nature and level of work being performed as well as major projects managed by the assistant director. They are not intended to be an exhaustive list of all duties and responsibilities.


Desired Qualifications for the Position Include:


  • Bachelor’s degree in related field
  • Ten or more years of related background, training, and experience, including copyediting, technical editing, substantive editing, and print and digital media production
  • Ability to adapt voice, style, etc. to project needs and to provide guidance to stakeholders on communications best practices
  • Extensive experience managing digital media projects, including identifying resources, creating and maintaining workplans and schedules, and familiarity with print and digital production processes
  • Experience managing print media projects, including identifying resources, creating and maintaining workplans and schedules, and familiarity with print production processes
  • Excellent written and verbal communication skills with the ability to communicate professionally and provide a high level of customer service
  • Experience working with graphic and web designers and developers to produce high-quality, effective, user-friendly digital content
  • Previous association or not-for-profit experience preferred
  • Advanced computer skills and proficiency in WordPress, Microsoft Office, Adobe Creative Cloud (especially InDesign/InCopy, Photoshop, and Acrobat), and business collaboration tools such as Teams and Smartsheet
  • Working knowledge of Chicago and AP styles
  • Passion for accuracy and attention to detail
  • Strong organizational, time-management, and problem-solving skills
  • Collaborative self-starter with ideas for stories, projects, and products and who is capable of leading a project from ideation through production and publication
  • Ability to work independently and in a team environment
  • Eagerness to learn the association’s industry and to enhance the association’s communications program
  • Aviation knowledge a plus.

The above qualifications are representative, but not all inclusive, of the experience, knowledge, skills, and abilities required for the position.


This posting is an announcement of a current career opportunity at Helicopter Association International (HAI). It is not intended to replace the official job description. All candidates are subject to background screening. HAI is an Equal Employment Opportunity Employer.


Thank You

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  • Location
    Alexandria, Virginia
  • Department
    MIC
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced